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Victoria Video Club

Bulletin Vol 66 No 3 - Page 2



On Labeling & Cataloguing:


“Boring, too long” was the chicken scratch on my judging sheet from one of the judges of a 2006 Summer Contest. Just three words and no marks assigned. And, it appears, that it wasn’t “Pick-on-Old-Dave-Week”, either, since other Club members shared similar experiences during the November 2nd Meeting.


But that’s by-the-by.


The above comment may very well be applied to the task of “filing” of information on our video stuff in our editing room. But think about the huge yields on your investment of time creating hand-written files! “Now where the heck are those shots of the lake I want to include in my current project? Which box? Which tape? I took those shots in 2001 - I think - was I still using Hi-8 then?”


Scratch, rattle and ransack. Fast-forward. “No-o-o. Maybe it wasn’t on this tape.“


Wouldn’t it so-o-o nice to grasp a binder with indexed dividers, titles and locations all filed. “Ah, Lake Echo - Hi-8 original on Tape # 26.” Wheel across to the shelves; boxes of Hi-8 originals; pluck out tape # 26; read the tape sleeve to find the entry “Lake Echo”, time-coded as 00:25:04:16.


Similarly, it’d be lovely to be able to quickly locate where your Masters are to be found, whether on DV tape or on DVD.


Imagine: you’ve just finished burning the DVD of your ‘best-ever’ production and you’ve made the Master copy on DV tape. About six minutes’ worth. ‘Well, I’m so pleased with myself. It’s done! Now to enter it and claim the award.”


Most likely, you’ll have accumulated quite a “library” of originals, DVD versions and DV masters. Here comes the “boring and too long” part:


  1. Write on the original DV tape label - the date of the first “shoot” and the # of the tape, e.g., June, 2006, # 19.
  2. Write on the sleeve inside the tape-case, the tape number, the date, the title, the time-code beginning.
  3. In your binder, turn to the index letter (e.g., L - for Lake Echo) and enter the number of the DV tape with the Lake Echo originals on it.
  4. Place the DV tape in a tray where you can see at a glance the DV tapes, in numerical order.

Retrieval: “My movie on Strangers - Ah, my catalogue; under the S separator; “DV tape # 22.” To the tray. Tape into the camcorder, FF or RW to TC. Of course, you can do the same kind of cataloguing for both DV Masters and DVD’s.


I ask you, dear Readers: would the retrieval be “boring and too long” if you had not taken the time to do the entries?


Humble scribe